Cash application in Sage Intacct

Step 1: Payment Authorization

• The customer submits a payment, applying credits and early pay discounts if applicable.

• Centime posts the payment to the Undeposited Funds GL for all invoices included in the transaction.

• If applicable, Centime also posts:

  • A journal entry to the Discount GL

  • A journal entry to the Surcharge GL

Step 2: Settlement Posting

• Centime posts two separate records in Intacct because Intacct doesn’t allow negative amounts inside a Deposit:

  1. Deposit – shows the full amount paid by your customer.

  2. Fee Journal Entry – posts the processing fee to your Fees/Merchant Fees GL account. eg: $3.00

  Both entries use the same Reference Number (e.g., CEN*216_deposit) so you can easily match them.

  How to reconcile in Intacct:

  • Open the Deposit record.

  • Search for a Journal Entry with the same Reference Number.

  • These two together represent your gross deposit and the fee deduction.

  • Match the Deposit and JE using the shared reference to understand your net payout received in your bank.
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