Required Permissions:
- To make invoice payments: Schedule payments and manage the AP workflow (recall, mark paid, post)
- To modify settings for a payment method: Manage supplier communications and payment settings
Activating CentimeCard or American Express
To make payments with CentimeCard, users must activate CentimeCredit or American Express from the Banking and payment solutions page in the Top Navigation of Centime.
Making an invoice payment with CentimeCard or American Express
To pay an invoice with CentimeCard or Amex, users can click on the payment method in the 'Pay' action in the 'Unpaid invoices' tab and choose 'Credit card' as the payment method. They can then choose the activated card from the 'Pay from account' drop-down and click Save. Users can also view the surcharge added to the transaction.
After the payment is scheduled and approved, it is processed on the payment date, and the invoice is moved to the 'Paid invoices' tab.
If a credit card payment (CentimeCard or Amex Virtual Card) is not processed within 14 days, the card will expire. Suppliers can reactivate it by clicking the "Activate Card" button. Once reactivated, the card details will be displayed in the virtual card section.
Payment preferences for CentimeCard
When paying with CentimeCard, users can choose to pay directly on the Supplier's website or share the card details with the Supplier via email.
Users can set these preferences from the 'Payments' section of the Supplier side panel menu.
When users choose to pay by sharing the card details with the Supplier, on the payment date, a card is generated with an amount corresponding to the payment amount and is emailed to the Supplier.
These are one-time-use virtual cards. One of the benefits of a virtual card is that it can be processed only to the specific authorized amount. Once processed, the "balance" on the card goes to zero.
Posting CentimeCard payments
Users will have to identify a GL account for a surcharge in the Credit card section of the 'Payment settings' in the 'Payables' settings page.
When CentimeCard payments are made, the payments are posted to the General Ledger and the surcharge is posted to the specified General Ledger account.