In this release, Centime has further enhanced its invoice automation capabilities by enabling invoice line item capture for better accuracy.
Features in this release:
- Feature 1 - Line items capture for uploaded invoices in Manage Payables
- Feature 2: Plan receivables in Cash Plan
Feature 1 - Line items capture for uploaded invoices in Manage Payables
Details:
- When invoices are uploaded in the ‘Documents’ tab, items listed in the invoice will now be captured and auto-sorted as ‘Expenses’ or ‘Items’.
Click here to know more about 'Invoice capture'
- Under the new ‘Invoice fields’ settings, fields that are available in the General Ledger and the category they’re available for will be shown. Users will also be able to view the fields marked as mandatory for the category in the GL. Invoices will be coded against fields specified in this section.
Click here to know more about the Invoice fields.
- Every line entry in Expenses will need a GL account specified against it. Similarly, every line entry in Items will need an Item code identified.
- Users can always move an entry from Expenses to Items and vice versa if it is not captured correctly.
- Users can also add manual entries to Expenses or Items if not captured.
- Based on the invoice and the existing invoice approval policies, the appropriate policy will be applied to the invoices.
Permissions required:
| Permissions for | Permissions in | Permissions title |
|
Uploading and editing invoice documents |
Manage Payables |
Upload, process and code documents |
| Modifying the invoice fields settings | Manage Payables |
Manage document settings |
Feature 2: Plan receivables in Cash Plan
Details:
- Users can now plan their receivables activities in the Cash Plan section in Monitor Cash and Forecast Cash Flow solution.
- Users can modify the expected date and the status of the invoice to save a plan.
- Once a plan is saved, the invoice is marked with a ‘P’ icon to indicate the planned status.
- In Manage Receivables, users will be able to identify planned invoices with the ‘P’ icon. When users modify the expected date or the status of the invoice, the plan is modified and the ‘P’ icon is dismissed.
- All the actions taken on the invoice, including planned actions and taken actions, are recorded in the Invoice history.
Permissions required:
| Permissions for | Permissions in | Permissions title |
|
Planning receivables in the Cash plan |
Manage Receivables |
Plan receivables |
| Modifying/keeping the plan on the invoice | Manage Receivables |
Manage AR aging, invoice dates and statuses |
If you want to know more about this release, please contact our Customer Success team at cs@centime.com