--- title: Posting an Invoice Before Approval (For Netsuite and Sage Intacct) description: Centime lets users post invoices to the General Ledger before approval to avoid accruals. --- [Skip to content](https://knowledgebase.centime.com/support/posting-an-invoice-before-approval-for-netsuite#main-content) English - United States Show submenu for translations [![Centim App Logo-1](https://knowledgebase.centime.com/hubfs/Centim%20App%20Logo-1.svg)](https://knowledgebase.centime.com/support?hsLang=en-us) Open main navigation Close main navigation - English - United States Show submenu for translations - [Contact us](https://www.centime.com/company/contact-us) [Contact us](https://www.centime.com/company/contact-us) How can we help you? - There are no suggestions because the search field is empty. 1. [Centime Knowledge Base](https://knowledgebase.centime.com/support?hsLang=en-us) 2. [Manage Payables](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us) 3. [Invoice Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#invoice-automation) May 21, 2026 # Posting an Invoice Before Approval (For Netsuite and Sage Intacct) 1. [**Terminology**](https://knowledgebase.centime.com/support/posting-an-invoice-before-approval-for-netsuite#Terminology) 2. [**Invoice Journey with status and available invoice actions**](https://knowledgebase.centime.com/support/posting-an-invoice-before-approval-for-netsuite#StatusandInvoiceActions) 3. [**Netsuite specific nuance:**](https://knowledgebase.centime.com/support/posting-an-invoice-before-approval-for-netsuite#postingperiodclose) 1. **[When Posting Period has closes after initial posting](https://knowledgebase.centime.com/support/posting-an-invoice-before-approval-for-netsuite#postingperiodclose)** 2. [**"Allow Non-GL Changes" Setting is enabled**](https://knowledgebase.centime.com/support/posting-an-invoice-before-approval-for-netsuite#AllowNONGLChanges) 4. **[Sage Intacct specific Nuance](https://knowledgebase.centime.com/support/posting-an-invoice-before-approval-for-netsuite#SINUANCE)**   ***NOTE***- ***This feature can be enabled on request***.  To avoid having to accrue these expenses, Centime allows users to post an invoice to the General Ledger before it has been approved. When this happens, the invoice will be visible in both Centime (Documents tab) and the GL at the same time. After the invoice is approved and finalized, any additional changes made in Centime can be posted back to the GL, updating the existing invoice. #### **Terminology:** - ***Initial Posting***: Centime displays the initial posting status when an invoice is posted before approval. This is displayed next to the invoice status in parenthesis. It can also be tracked in the Invoice history.  - The status can say *initial posting in progress, initial posting successful or initial posting failure*. - An invoice can be initially posted only after all [critical](https://knowledgebase.centime.com/support/flexible-invoice-approval-workflow?hsLang=en-us) fields have been completed. - Note - In centime if you **delete** an initially posted invoice, make sure that it is deleted in the General Ledger as well. ![](https://knowledgebase.centime.com/hs-fs/hubfs/Rich%20Text%20Pasting/google-1747312293520.png?width=624&height=55&name=google-1747312293520.png) - ***Final posting***: This is applicable when an initially posted invoice has been approved.  - At this point, the invoice is always in the “ready to post” status. - Final posting will sync back any additional changes added after the initial posting. - Note- Final posting is not different from regular GL posting. (single time posting) **Posting Before Approval Invoice Journey with status and available invoice actions.** | **Status** | **Meaning** | **Available Invoice Actions** | | --- | --- | --- | | Needs Review | [Critical/Mandatory](https://knowledgebase.centime.com/support/flexible-invoice-approval-workflow?hsLang=en-us) fields are missing on the invoice. | Delete | | Needs Approvers | Basic fields have been inputted but approver details are missing. At this point the invoice can be posted if desired. | Delete Mark Approved Post *(Initial posting)* | | Ready for Approval | Invoice can be sent for approval | Delete Send for Approval Mark Approved  Post *(Initial posting)* | | Awaiting Approval | Invoice has been sent to approvers and is pending approval. | Delete Approve Reject Recall Hold Mark Approved  Post *(Initial posting)* | | Ready to Post | Invoice has completed approval and coding, it can be posted to the GL | Post *(Final posting)* Delete Recall | #### **Posting before Approval is not applicable for PO invoices:** Centime users will not be able to initially post PO invoices accurately. This is because posting a PO invoice to the GL will impact the billing of the purchase order. #### **Netsuite specific Nuance:** #### **What if the posting period closes after I initially post an Invoice? (Only in case of Netsuite)** - Posting will fail if the period has been closed. - In such a scenario, any additional changes made to the invoice after initial posting will not get synced back to the GL upon final posting. This is because the posting period is closed in the general ledger and this blocks out any new updates. - Centime will display an alert when the posting period has closed and when any changes were made to the invoice after initial posting. ![](https://knowledgebase.centime.com/hs-fs/hubfs/Rich%20Text%20Pasting/google-1747312293520-1.png?width=624&height=69&name=google-1747312293520-1.png) - Required user actions in GL:  - The invoice needs to be credited out in the GL. OR - The period can be reopened. When the invoice is credited out in the GL: | **Posting Period** | **Post Action** | **User Action Needed (in GL)** | **Behavior in Centime** | | --- | --- | --- | --- | | CLOSED | Posting will fail | In the GL: Credit out the bill in the GL. | Invoice will be removed from the documents tab and will appear in the PAID tab after a sync. | **Allow Non-GL Changes: User Action required varies based on this netsuite setting.**  - If this is checked, any Non-GL impacting updates (like custom fields) can be made to invoices even when the accounting period is closed. - To find this setting:  - In Netsuite: Go to Setup \> Accounting \> Manage G/L \> Manage Accounting Periods. - Navigate to Setup \> Accounting \> Accounting Preferences. ![](https://knowledgebase.centime.com/hs-fs/hubfs/Rich%20Text%20Pasting/google-1747312293520-2.png?width=670&height=277&name=google-1747312293520-2.png) If the above mentioned setting is enabled, the user action will slightly change | **Posting Period** | **Changes made after initial posting** | **Post Action** | **User Action Needed** | **Behavior in Centime** | | --- | --- | --- | --- | --- | | CLOSED | No | Success | Proceed to pay the bill in Centime/GL. | Invoice moves from the documents tab to the unpaid tab upon invoice posting. | | CLOSED | Yes | Posting will fail | In the GL: Credit out the bill in the GL. | Invoice will be removed from the documents tab and will appear in the PAID tab after a sync. | #### **Sage Intacct specific Nuance:** The invoice must be initially posted with all relevant coding in place. Any coding added after the initial posting should be updated directly in the GL once final posting is complete. - [Getting started with Centime](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#main-content) - [Post-integration Setup](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#post-integration-setup) - [Centime basics](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#centime-basics) - [Manage Payables](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#main-content) - [Introduction and Configuration](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#introduction-and-configuration) - [Invoice Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#invoice-automation) - [Document Splitter](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#document-splitter) - [Advanced NetSuite workflow support](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#advanced-netsuite-workflow-support) - [Payment Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#payment-automation) - [Payment Methods](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#payment-methods) - [Manage Receivables](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#main-content) - [Create your Receivables Strategy](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#create-your-receivables-strategy) - [Introduction to the Receivables Module](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#introduction-to-the-receivables-module) - [Collections & Collaboration](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#collections-collaboration) - [CentimePay](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#centimepay) - [Merchant Services](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#merchant-services) - [Cash Application](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#cash-application) - [Cash Flow Workbench](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#main-content) - [Overview](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#overview) - [Using Cash Flow Workbench](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#using-cash-flow-workbench) - [Cash Flow Settings](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#cash-flow-settings) - [Monitor KPIs](https://knowledgebase.centime.com/support/monitor-kpis?hsLang=en-us#main-content) - [Overview](https://knowledgebase.centime.com/support/monitor-kpis?hsLang=en-us#overview) - [CentimeCredit](https://knowledgebase.centime.com/support/centimecredit?hsLang=en-us#main-content) - [Getting Started](https://knowledgebase.centime.com/support/centimecredit?hsLang=en-us#getting-started) - [Banking](https://knowledgebase.centime.com/support/banking?hsLang=en-us#main-content) - [Manage Banking](https://knowledgebase.centime.com/support/banking?hsLang=en-us#manage-banking) - [Product Release Notes](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#main-content) - [2026 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2026-releases) - [2025 Release](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2025-release) - [2024 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2024-releases) - [2023 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2023-releases) - [2022 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2022-releases) - [Customer Portal](https://knowledgebase.centime.com/support/customer-portal?hsLang=en-us#main-content) - [Using the Customer Portal](https://knowledgebase.centime.com/support/customer-portal?hsLang=en-us#using-the-customer-portal) [![Centim App Logo](https://knowledgebase.centime.com/hubfs/Centim%20App%20Logo.svg "Centim App Logo")](https://knowledgebase.centime.com/support?hsLang=en-us) 123 Waverly Pl., Boston, MA 02135 Copyright © 2024, Centime, Inc.