Mark Invoices as Paid in Centime

🔐 Required Permission: Payables > Schedule payments and manage the AP workflow (recall, mark paid, post) 

📋 Overview

Invoices paid outside of Centime can be manually marked as paid to ensure your records remain accurate and fully synced.

• When you mark an invoice as paid in Centime, the Paid status will sync over to your accounting system and close out the bill in your General Ledger.

• This feature is essential for payments processed outside of Centime and your GL (e.g., physical check, PayPal, Venmo, cash).

🔄 Alternatively, if you already mark invoices as paid directly in your General Ledger, that status will automatically sync back into Centime, moving invoices to the Paid tab and indicating "Paid in GL."

🛠️ Set Up Manual Payment Methods

Before you can use the Mark Paid feature, manual payment methods must be configured.

1. Go to Centime Settings > Payables > Payment Settings > Other Payments.

2. Create your "Other" payment types (e.g., Auto Withdrawal, Online Payment, Manual Check) and assign the associated General Ledger account.

🔗 Assign Manual Payment Methods

After creating manual payment methods:

• Navigation: Manage payables > Supplier profile > Payments

• Assign a default "Other" payment method to specific suppliers.

• Choose an "Other" payment method as a one-off during a payment run if a bill is paid outside of Centime. 

✅ Mark Invoices as Paid

1. Select the invoices you want to mark as paid.
2. Update the following details as needed:
3. Payment Amount
   1. Apply Credits or Discounts
   2. Payment Method: Choose manual methods (anything except ACH, Check, CentimeCard)
   3. Payment Date: Cannot be set to a future date
      1. Coming soon: ability to mark paid for a future date 
4. Confirm the selection.
5. Centime will mark the invoices as paid and post them back to your General Ledger.