--- title: Invoice to Receipt Matching description: Conduct line matching between the invoice and the receipt details. --- [Skip to content](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#main-content) English - United States Show submenu for translations [![Centim App Logo-1](https://knowledgebase.centime.com/hubfs/Centim%20App%20Logo-1.svg)](https://knowledgebase.centime.com/support?hsLang=en-us) Open main navigation Close main navigation - English - United States Show submenu for translations - [Contact us](https://www.centime.com/company/contact-us) [Contact us](https://www.centime.com/company/contact-us) How can we help you? - There are no suggestions because the search field is empty. 1. [Centime Knowledge Base](https://knowledgebase.centime.com/support?hsLang=en-us) 2. [Manage Payables](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us) 3. [Invoice Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#invoice-automation) October 29, 2026 # Invoice to Receipt Matching ## Conduct line matching between the invoice and the receipt details. **Contents** 1. [Overview](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#Overview) 2. [Before you begin](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#beforeyoubegin) 3. [How it works](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#Howitworks) 1. [Centime selects the receipt](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#Centimeselectsthereceipt) 2. [Review or change the receipt](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#Revieworchangethereceipt) 3. [Match lines in the Line Matching tab](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#MatchlinesintheLineMatchingtab) 4. [Post the bill](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#Postthebill) 4. [Changing POs and receipts](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#ChangingPOsandreceipts) 5. [FAQ](https://knowledgebase.centime.com/support/invoice-and-receipt-matching#FAQ) ### **Overview** Invoice-to-Receipt Matching lets Centime match an invoice to a specific item receipt instead of the overall PO balance. It is built for blanket POs that are fulfilled through many receipts over time, where each invoice bills one delivery. When a receipt is selected on an invoice, Centime links the invoice lines directly to that receipt's lines and runs a 2-way match between invoice and receipt. The bill is then validated against the delivery it was meant for, not against everything received on the PO. **Use it when:** - Your POs receive goods in multiple partial deliveries. - Suppliers print the receipt number (or a matching memo) on the invoice alongside the PO number. - Your AP process requires a 1:1 match between an invoice and a receipt. ### **Before you begin** The feature is available for **NetSuite** and **Sage Intacct** and is turned on from PO Matching settings. 1. Go to **Settings → PO Matching**. 2. Turn on **Enable receipt based line matching**. Invoice lines will then be matched directly to receipt lines whenever a receipt is selected or predicted on an invoice.![](https://knowledgebase.centime.com/hs-fs/hubfs/image-png-Oct-29-2026-10-04-53-6486-AM.png?width=670&height=409&name=image-png-Oct-29-2026-10-04-53-6486-AM.png) 3. This can also be enabled in the supplier side panel and it will specifically work for only those suppliers. ![](https://knowledgebase.centime.com/hs-fs/hubfs/image-png-Oct-29-2026-10-05-42-3278-AM.png?width=670&height=394&name=image-png-Oct-29-2026-10-05-42-3278-AM.png) **Good to know:** - **Two-way matching:** If Two-Way Matching is also on, receipt matching takes precedence on any invoice that has a receipt selected. The settings page shows this note. Invoices without a receipt still follow your existing PO matching rules. - **Allow PO value updates from Line Matching:** This checkbox is hidden on invoices being matched to a receipt, so PO rates and quantities can't be changed from a receipt match. - **Invoices already in progress** keep the workflow they started with. The new setting applies to new invoices, and to existing ones after a supplier change or a re-upload. ### How it works ### 1. Centime selects the receipt On the Invoice Summary, Centime picks the most likely receipt for the invoice in this order: 1. **Receipt reference number** — a receipt number on the invoice matches a receipt in your ERP. 2. **Receipt memo** — if no reference matches, Centime looks for an exact memo match. 3. **Single receipt** — if the PO has only one open receipt, it is selected automatically. If a receipt is detected and the PO was not, Centime fills in the PO from that receipt. If nothing matches, the Receipt field stays blank for you to choose. ![](https://knowledgebase.centime.com/hs-fs/hubfs/image-png-Oct-29-2026-10-03-56-3284-AM.png?width=670&height=371&name=image-png-Oct-29-2026-10-03-56-3284-AM.png) ### 2. Review or change the receipt Open the **Receipt** dropdown next to the PO # field. A PO must be selected before receipts appear. You can search by receipt number and select more than one receipt. Each option shows: | Field | What it tells you | | --- | --- | | Receipt Ref No | The receipt number from your ERP | | Associated PO # | The PO the receipt belongs to | | Receipt Status | **Pending Bill** (not billed yet) or **Partially Billed** | | Unbilled amount | What is still left to bill on the receipt | | Created date | When the receipt was created | | Memo | The receipt memo | Fully billed (Closed) receipts are not shown. ### 3. Match lines in the Line Matching tab Once a receipt is selected, the Line Matching tab compares the invoice with the receipt instead of the PO: - The PO side of the table is replaced with the receipt's lines. - **PO** and **Receipt** dropdowns sit at the top of the tab and stay in sync with the Invoice Summary. They read, for example, "PO: 78080, Receipt: 90701". - To link a line manually, choose **Link to Receipt line**. Item lines show Description, Item code, Rate, Quantity, Unbilled, PO No, Receipt No and Receipt Date. Expense lines show Description, Amount, PO No, Receipt No and Receipt Date. - Invoice lines with no receipt match can be added as new lines with **If no Receipt match: Create a New Invoice Line**. - Use **Re-run 2-way** to refresh the links. Re-run 3-way is hidden during receipt matching. ![](https://knowledgebase.centime.com/hs-fs/hubfs/image-png-Oct-29-2026-10-06-21-6817-AM.png?width=670&height=421&name=image-png-Oct-29-2026-10-06-21-6817-AM.png) ### 4. Post the bill Post as usual. The bill is created against the matched receipt lines in NetSuite or Sage Intacct. ### Changing POs and receipts Adding a PO or receipt never changes existing links on its own. Removing one unlinks only the lines tied to it. You can make these changes in the Invoice Summary or the Line Matching tab. | You have selected | You do this | What Centime does | | --- | --- | --- | | A PO and a receipt | Add another receipt | Nothing changes until you re-run linking | | A PO and two receipts | Remove one receipt | Unlinks only the lines linked to that receipt | | A PO and one receipt | Remove the receipt | Re-runs linking automatically against the PO | | Only a PO | Select a receipt | Re-runs linking automatically against the receipt | | One PO | Add another PO | Nothing changes until you re-run linking | | Two POs | Remove one PO | Unlinks only the lines linked to that PO | | No PO | Add a PO | Re-runs linking automatically against the PO | The PO rows apply whether or not receipt matching is turned on. **Audit trail:** Every PO or receipt change is logged in the invoice's audit history, for example "PO number set to 78080" or "Receipt number set to 90701". Changes Centime made automatically show **By System**. A cleared field is logged as "Receipt number set to -". ### FAQ 1. **The Receipt dropdown is empty or says a PO is needed.** Select a PO first. Receipts are listed only for the selected PO. 2. **A receipt I expected isn't in the list.** Fully billed (Closed) receipts are hidden. Check the receipt's status in your ERP. 3. **Centime picked the wrong receipt.** Choose the correct one from the Receipt dropdown. Lines linked to the old receipt are unlinked and linking re-runs against the new one. 4. **I turned the setting on, but an existing invoice still matches to the PO.** Invoices already in progress keep their original workflow. Change the supplier or re-upload the invoice to apply the new setting. 5. **Why don't I see Re-run 3-way?** It is hidden during receipt matching because the comparison is only between invoice and receipt. Use Re-run 2-way. 6. **Can I update PO rates or quantities from a receipt match?** No. The PO value update option is hidden when an invoice is matched to a receipt, so receipt-based billing can't change the PO. - [Getting started with Centime](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#main-content) - [Post-integration Setup](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#post-integration-setup) - [Centime basics](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#centime-basics) - [Manage Payables](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#main-content) - [Introduction and Configuration](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#introduction-and-configuration) - [Invoice Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#invoice-automation) - [Document Splitter](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#document-splitter) - [Advanced NetSuite workflow support](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#advanced-netsuite-workflow-support) - [Payment Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#payment-automation) - [Payment Methods](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#payment-methods) - [Manage Receivables](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#main-content) - [Create your Receivables Strategy](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#create-your-receivables-strategy) - [Introduction to the Receivables Module](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#introduction-to-the-receivables-module) - [Collections & Collaboration](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#collections-collaboration) - [CentimePay](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#centimepay) - [Merchant Services](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#merchant-services) - [Cash Application](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#cash-application) - [Cash Flow Workbench](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#main-content) - [Overview](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#overview) - [Using Cash Flow Workbench](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#using-cash-flow-workbench) - [Cash Flow Settings](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#cash-flow-settings) - [Monitor KPIs](https://knowledgebase.centime.com/support/monitor-kpis?hsLang=en-us#main-content) - [Overview](https://knowledgebase.centime.com/support/monitor-kpis?hsLang=en-us#overview) - [CentimeCredit](https://knowledgebase.centime.com/support/centimecredit?hsLang=en-us#main-content) - [Getting Started](https://knowledgebase.centime.com/support/centimecredit?hsLang=en-us#getting-started) - [Banking](https://knowledgebase.centime.com/support/banking?hsLang=en-us#main-content) - [Manage Banking](https://knowledgebase.centime.com/support/banking?hsLang=en-us#manage-banking) - [Product Release Notes](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#main-content) - [2026 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2026-releases) - [2025 Release](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2025-release) - [2024 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2024-releases) - [2023 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2023-releases) - [2022 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2022-releases) - [Customer Portal](https://knowledgebase.centime.com/support/customer-portal?hsLang=en-us#main-content) - [Using the Customer Portal](https://knowledgebase.centime.com/support/customer-portal?hsLang=en-us#using-the-customer-portal) [![Centim App Logo](https://knowledgebase.centime.com/hubfs/Centim%20App%20Logo.svg "Centim App Logo")](https://knowledgebase.centime.com/support?hsLang=en-us) 123 Waverly Pl., Boston, MA 02135 Copyright © 2024, Centime, Inc.