This flow applies to intercompany transactions in NetSuite, where each vendor represents a subsidiary.
- Sales Orders are fulfilled, moving from Pending Fulfillment → Pending Billing.
- Corresponding Purchase Orders are received, moving from Pending Receipt → Pending Billing.
- Vendor invoices are uploaded in Centime, ensuring the correct intercompany vendor and related PO are selected.
- Invoice line details are reviewed and matched against the PO for accuracy.
- After approval, the invoice is posted from Centime.
- Posting the invoice creates the bill in NetSuite and updates the PO status from Pending Billing → Fully Billed.
Fulfil the Sales Order
Status Change from Pending Fulfillment → Pending Billing
Receive the PO
Status Change from Pending Receipt → Pending Billing
Upload invoice in Centime
Ensure the vendor and PO associated are accurate.
Review Line Matching details.
Ensure that the invoice details match the PO details provided.
After Invoice review and approval → Post the invoice
IMPACT OF THE POST ACTION
The Bill is posted in the
The Purchase Order is fully billed
Status Change - Pending Billing → Fully Billed
SET UP of data in Netsuite
Customer
- Customer: HCM North East
- Represents Subsidiary: Honeycomb Mfg. North East
- Subsidiary: Honeycomb Mfg - SouthWest
Vendor
- Vendor: HCM SouthWest
- Represents Subsidiary: Honycomb Mfg - SouthWest
- Primary Subsidiary: Honeycomb Mfg. North East
Purchase Order #PUR00111433
- Vendor: HCM SouthWest
- Paired Intercompany Transaction: Sales Order #SLS00000608
- Status: Pending Receipt
Sales Order #SLS00000608
- Customer: 124 HCM North East
- Paired Intercompany Transaction: Purchase Order #PUR00111433
- Status: Pending Fulfillment
Best practice to generate a sales order
Create a PO for the supplier → (Go to Transactions > Sales > Manage Intercompany Sales Orders) → Enter the details → Select the PO → generate the sales order
