What is a Centralized PO Workflow in NetSuite?
A Centralized Purchase Order (PO) workflow is a procurement model in which:
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PO creation is centralized to one entity or team
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Subsidiaries or departments request purchases, but do not issue POs directly
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A central procurement team reviews, creates, and approves POs on their behalf
This model is commonly used in multi-subsidiary NetSuite accounts to maintain tighter control over spending, vendors, and approvals.
How to set it up in Netsuite:
- Set Up → Company → Enable Features → Items & Inventory subtab → check the Centralized Purchasing and Billing box.
Workflow in Netsute
Creating a PO:
A new field called “Target Subsidiary” will appear in the items table.
Receiving a PO:
Each would need to be received individually
Post Receipt creation -
PO gets updated.
Billing:
Go ahead and bill the PO or Receipt.
Workflow in Centime
Document Viewer:
Ensure that this invoice is linked to the accurate subsidiary.
PO # will get extracted from the doc.
Review the line Matching
Review Line Coding
Required coding will copy over
Post Invoice
Upon Posting the PO gets billed
