--- title: "Invoice Approval: Approve, Hold, or Reject an Invoice" description: This article reviews how an approver can approve, hold, and reject invoices that are assigned to them. --- [Skip to content](https://knowledgebase.centime.com/support/approve-hold-or-reject-an-invoice#main-content) English - United States Show submenu for translations [![Centim App Logo-1](https://knowledgebase.centime.com/hubfs/Centim%20App%20Logo-1.svg)](https://knowledgebase.centime.com/support?hsLang=en-us) Open main navigation Close main navigation - English - United States Show submenu for translations - [Contact us](https://www.centime.com/company/contact-us) [Contact us](https://www.centime.com/company/contact-us) How can we help you? - There are no suggestions because the search field is empty. 1. [Centime Knowledge Base](https://knowledgebase.centime.com/support?hsLang=en-us) 2. [Manage Payables](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us) 3. [Invoice Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#invoice-automation) July 21, 2025 # Invoice Approval: Approve, Hold, or Reject an Invoice ## This article reviews how an approver can approve, hold, and reject invoices that are assigned to them. #### **Review the Invoice** ![Screenshot 2025-06-02 at 10.54.14 AM](https://knowledgebase.centime.com/hs-fs/hubfs/Screenshot%202025-06-02%20at%2010.54.14%20AM.png?width=670&height=196&name=Screenshot%202025-06-02%20at%2010.54.14%20AM.png) To view full invoice details, click on the document icon. This will open the Document Viewer.   The Document Viewer displays the document image, invoice data, and coding.    #### **Edit the invoice** If your organization allows[invoice approvers to edit invoices](https://knowledgebase.centime.com/support/payables-settings?hsLang=en-us), they can edit all the invoice header / coding details while the invoice is pending their approval.  Make the necessary coding changes and save.    #### **Notes and History** ![Screenshot 2025-06-02 at 10.58.15 AM-1](https://knowledgebase.centime.com/hs-fs/hubfs/Screenshot%202025-06-02%20at%2010.58.15%20AM-1.png?width=670&height=390&name=Screenshot%202025-06-02%20at%2010.58.15%20AM-1.png) Notes and history will be easily accessible within the document viewer as well. This function can be used to communicate between AP users and approvers. ![Screenshot 2025-06-02 at 11.00.35 AM](https://knowledgebase.centime.com/hs-fs/hubfs/Screenshot%202025-06-02%20at%2011.00.35%20AM.png?width=670&height=845&name=Screenshot%202025-06-02%20at%2011.00.35%20AM.png)   #### **Approve the Invoice** ![Screenshot 2025-06-02 at 11.02.24 AM](https://knowledgebase.centime.com/hs-fs/hubfs/Screenshot%202025-06-02%20at%2011.02.24%20AM.png?width=670&height=115&name=Screenshot%202025-06-02%20at%2011.02.24%20AM.png) You approve an invoice from the document viewer by clicking "Approve" in the invoice actions dropdown.   ![Screenshot 2025-06-02 at 11.03.22 AM](https://knowledgebase.centime.com/hs-fs/hubfs/Screenshot%202025-06-02%20at%2011.03.22%20AM.png?width=670&height=275&name=Screenshot%202025-06-02%20at%2011.03.22%20AM.png)  Users can also **bulk approve** invoices by clicking the ‘Approve’ action in the ‘Documents’ tab. This will display any invoices that need approval, including any invoices that are on hold.   When you're ready to approve invoices, select the invoices under the 'Approve' action and click **Confirm**.      #### **Hold the Invoice** To put an invoice on hold, click on the "Hold" in the invoice actions dropdown or use the "Hold" action in the documents tab.   While putting an invoice On hold, a pop-up appears and you can add a reason in freeform text up to 100 characters. This Reason will populate as a Note and in the Invoice History.   Putting an invoice on hold keeps it with the Invoice Approver until the hold is resolved. Once it's resolved, it can be approved normally via the 'Approve' action.   #### **Reject the Invoice** To **Reject** an invoice, click on the "Reject" in the invoice actions dropdown or use the "Reject" action in the documents tab.   When rejecting an invoice you can add a reject reason in freeform text up to 100 characters in the pop-up confirmation. This Reject Reason will populate as a Note and in the Invoice History. If you need to add more details, please add a Note on the invoice BEFORE Rejecting.   Once the invoice has been rejected, it will be returned to the AP team for the next steps.    #### **View invoice status** You will be able to view the invoices you have approved or rejected, allowing you to see when approved invoices are ultimately paid. You can find them in the "Unpaid Invoices" and "Paid Invoices" tabs. - [Getting started with Centime](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#main-content) - [Post-integration Setup](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#post-integration-setup) - [Centime basics](https://knowledgebase.centime.com/support/getting-started-with-centime?hsLang=en-us#centime-basics) - [Manage Payables](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#main-content) - [Introduction and Configuration](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#introduction-and-configuration) - [Invoice Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#invoice-automation) - [Document Splitter](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#document-splitter) - [Advanced NetSuite workflow support](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#advanced-netsuite-workflow-support) - [Payment Automation](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#payment-automation) - [Payment Methods](https://knowledgebase.centime.com/support/manage-payables?hsLang=en-us#payment-methods) - [Manage Receivables](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#main-content) - [Create your Receivables Strategy](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#create-your-receivables-strategy) - [Introduction to the Receivables Module](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#introduction-to-the-receivables-module) - [Collections & Collaboration](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#collections-collaboration) - [CentimePay](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#centimepay) - [Merchant Services](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#merchant-services) - [Cash Application](https://knowledgebase.centime.com/support/manage-receivables?hsLang=en-us#cash-application) - [Cash Flow Workbench](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#main-content) - [Overview](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#overview) - [Using Cash Flow Workbench](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#using-cash-flow-workbench) - [Cash Flow Settings](https://knowledgebase.centime.com/support/cash-flow-workbench?hsLang=en-us#cash-flow-settings) - [Monitor KPIs](https://knowledgebase.centime.com/support/monitor-kpis?hsLang=en-us#main-content) - [Overview](https://knowledgebase.centime.com/support/monitor-kpis?hsLang=en-us#overview) - [CentimeCredit](https://knowledgebase.centime.com/support/centimecredit?hsLang=en-us#main-content) - [Getting Started](https://knowledgebase.centime.com/support/centimecredit?hsLang=en-us#getting-started) - [Banking](https://knowledgebase.centime.com/support/banking?hsLang=en-us#main-content) - [Manage Banking](https://knowledgebase.centime.com/support/banking?hsLang=en-us#manage-banking) - [Product Release Notes](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#main-content) - [2026 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2026-releases) - [2025 Release](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2025-release) - [2024 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2024-releases) - [2023 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2023-releases) - [2022 Releases](https://knowledgebase.centime.com/support/product-release-notes?hsLang=en-us#2022-releases) - [Customer Portal](https://knowledgebase.centime.com/support/customer-portal?hsLang=en-us#main-content) - [Using the Customer Portal](https://knowledgebase.centime.com/support/customer-portal?hsLang=en-us#using-the-customer-portal) [![Centim App Logo](https://knowledgebase.centime.com/hubfs/Centim%20App%20Logo.svg "Centim App Logo")](https://knowledgebase.centime.com/support?hsLang=en-us) 123 Waverly Pl., Boston, MA 02135 Copyright © 2024, Centime, Inc.